Medical Document Management for Clinics
Eliminate manual fax processing. Transform scanned documents and faxes into searchable, organized patient records automatically with OCR and AI. HIPAA-compliant security with complete audit trails.
Complete Clinical Workflow Automation
Watch how a typical medical document flows through your clinic completely automatically - from arrival to physician review in under 60 seconds.
Real-World Example: Lab Results Arrive by Fax
Watch how NordiQ automatically handles everything from the moment a lab fax arrives to when it appears in your EMR for physician review
Lab Fax Arrives
Lab results faxed to your clinic → Automatically captured and uploaded to NordiQ Archive
OCR Extracts Patient Info
AI performs OCR to extract patient name, date of birth, health card number, test type, and results (typically <30 seconds)
AI Matches to Patient Record
Smart matching algorithm identifies the correct patient in your system using extracted information
Categorizes as "Lab Result"
AI automatically categorizes the document type (lab result, imaging report, referral, etc.) and tags it appropriately
Adds to EMR & Alerts Physician
Document syncs to patient's EMR chart and sends notification to physician for review - ready for clinical decision making
From fax arrival to physician alert in under 60 seconds
vs. 10-15 minutes with manual processing
Zero manual work. Zero data entry. Zero filing.
Save 300+ hours per year in document processing
Eliminate manual data entry, reduce errors, and give your staff more time for what matters - patient care
Built for Healthcare Professionals
Handle faxes, scanned documents, and patient records with HIPAA-ready security and compliance
Advanced OCR for Faxes & Scans
Automatically convert faxed documents, scanned forms, and handwritten notes into searchable, organized digital records.
- Convert faxed lab results into searchable text
- Extract patient data from scanned intake forms
- Process insurance documents automatically
- Handle handwritten notes and prescriptions
Smart Auto-Categorization
Stop manually filing documents. AI automatically categorizes by patient, document type, and medical specialty - no manual tagging required.
- Automatic patient matching from document content
- Categorize by type: labs, imaging, referrals, prescriptions
- Smart date extraction and chronological ordering
- Tag urgent documents automatically for priority review
- Zero manual filing - documents organize themselves
Instant Medical Record Search
Find any patient document in seconds with natural language search. Search by patient name, condition, date, or document type.
- Search across all patient records instantly
- Find documents by diagnosis, medication, or procedure
- Natural language queries - no complex search syntax
- Search both OCR'd content and metadata
HIPAA-Ready Security & Compliance
Meet healthcare compliance requirements with enterprise-grade security, audit trails, and data encryption built on HIPAA-ready AWS infrastructure.
- End-to-end encryption for all patient data
- Complete audit trail - track who accessed what and when
- Role-based access control for staff permissions
- Immutable storage prevents document tampering
- Canadian data centers for PIPEDA compliance
Seamless Integration with Clinical Systems
Connect your fax machines, scanners, EMR/EHR systems, and email to create a fully automated document workflow
Fax Integration
Connect your fax machine or use cloud fax services. Incoming faxes are automatically OCR'd and filed.
- Automatic fax-to-digital conversion
- Smart patient matching
Scanner & Copier
Direct integration with office scanners and multifunction printers. Scan-to-folder automatically imports documents.
- Network scanner support
- Instant OCR processing
EMR/EHR Systems
Integrate with OSCAR, Accuro, PS Suite, and other Canadian EMR systems for seamless document flow.
- Link to patient charts
- Bi-directional sync
Email & FTP
Receive lab results and reports via email or FTP. Automatically categorize and file by patient.
- Auto-import attachments
- Secure FTP monitoring
NordiQ vs. Manual Document Processing
Manual Processing
- 10-15 minutes per faxed document
- Manual data entry prone to errors
- Time-consuming filing and organization
- Difficult to find old records quickly
- Limited audit trail capabilities
NordiQ Archive
- <1 minute automatic OCR processing
- AI-powered accuracy with zero data entry
- Automatic categorization - no manual filing
- Instant search across all records
- Complete HIPAA-ready audit trail
Ready to Automate Your Medical Records?
See how clinics are saving 300+ hours per year with automated OCR and AI categorization. Give your staff more time for patient care.