Document Management for Schools & Education
Secure student records, automate document workflows, and ensure compliance with privacy regulations. Handle transcripts, IEPs, enrollment forms, and administrative documents with enterprise-grade security.
Stop Drowning in Paperwork
Schools and universities waste 10-15 hours per week on manual document filing, searching for student records, and processing enrollment paperwork. NordiQ Archive automates it all.
Save 500+ hours per year in administrative work
Free up staff time for what matters - supporting students and teachers
Built for Educational Institutions
Handle student records, compliance requirements, and administrative documents with privacy-first security
Secure Student Records
Centralize transcripts, IEPs, enrollment forms, and health records with role-based access control and complete privacy compliance.
- Organize by student, grade, and document type
- Quick access to transcripts and report cards
- Track IEPs and special education documents
- Automatic retention policy enforcement
Instant AI Search
Find any student document in seconds with natural language search. No more digging through filing cabinets or network folders.
- Search by student name, document type, or date
- OCR makes scanned documents fully searchable
- Find documents across all years instantly
Privacy & Compliance Ready
Meet FERPA, PIPEDA, and provincial privacy requirements with role-based access, audit trails, and data residency in Canada.
- Role-based access control by staff role
- Complete audit trail of all document access
- Data stored in Canadian data centers
- Immutable storage prevents tampering
- Automated retention policies and expiration alerts
Smart Auto-Categorization
AI automatically categorizes enrollment forms, transcripts, and administrative documents. No more manual filing.
- Auto-detect document types (transcript, IEP, enrollment)
- Extract student names and IDs automatically
- Organize by school year and grade level
- Zero manual organization required
Seamless Integration with School Systems
Connect your student information system, email, scanners, and office equipment for complete workflow automation
Student Info Systems
Integrate with PowerSchool, Infinite Campus, and other SIS platforms. Link documents to student records automatically.
- Auto-link to student profiles
- Sync student data
Email Integration
Auto-import enrollment forms, parent emails, and documents sent via email. Organize by student automatically.
- Monitor admissions inbox
- Extract attachments
Office Scanners
Scan paper forms at reception and they're automatically OCR'd, categorized, and filed.
- Network scanner support
- Instant OCR processing
Network Drives & FTP
Monitor shared network folders for new documents. Automatically import and organize.
- Watch folder monitoring
- Secure file transfer
Complete School Workflow Automation
Parent emails enrollment form → Scanned at reception → AI extracts student info → Links to SIS → Files automatically → Staff receives notification
From document arrival to properly filed in under 60 seconds - zero manual work.
Common Use Cases for Schools
Student Enrollment
Automatically process enrollment forms, vaccination records, and registration documents. Link to student profiles in your SIS.
After: <2 min per student
IEP & Special Education
Centralize IEPs, evaluations, and accommodation plans. Track expiration dates and ensure compliance with timely alerts.
Transcript Requests
Find and send student transcripts in seconds instead of searching through filing cabinets or old databases.
After: <1 min per request
Administrative Records
Organize board meeting minutes, policies, HR documents, and administrative files with retention policies and expiration alerts.
NordiQ vs. Traditional Filing Systems
Traditional Systems
- 10-20 minutes to find a student record
- Manual filing and organization
- Risk of missing retention deadlines
- Limited audit trail capabilities
- Physical storage space requirements
NordiQ Archive
- Find any record in <30 seconds
- Automatic AI categorization and filing
- Automated retention alerts and policies
- Complete immutable audit trail
- Unlimited cloud storage - no physical space
Ready to Modernize Your School's Document Management?
See how schools are saving 500+ hours per year with automated document management. Ensure compliance and give your staff more time for education.